Outlook 2010 Tips

  • Macro to use default account
  • Outlook Multiple Accounts and Default Account
  • Start Outlook with safe switch (Hold the Ctrl key when starting Outlook)
  • If changing registry key is necessary to deal with multiple accounts:
  • Always use default account
    • Key: HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\Options\Mail
      Value name: NewItemsUseDefaultSendingAccount
      Value type: REG_DWORD
      Value: 1If the value is set to 1, new messages will have the default account set as the sending account. If the value is set to 0 or is missing, then the selected sending account matches the mailbox of the current folder that you are in.Note: This key does not apply to replies and forwards. When you reply or forward a message, Outlook will always automatically select the account that you have received the message with. There is no way to change this other than to change the account manually before sending or to force Outlook to always prompt you for the sending account.
  • Delay or schedule the delivery of email messages in Outlook
  • Slow Send and Receive with Outlook 2010 and IMAP

  • Export contacts in Outlook 2010
    • To export contacts from Outlook into a file:

      1. Open Outlook 2010 and click File Options.
      2. Click the Advanced tab and then click Export.
      3. Click the “Export to a File” option from the list and then click Next.
      4. Choose the “Comma Separated Values (Windows)” option from the list and then click Next.
      5. Choose the folder you’d like to export. To export all contacts click on the “Contacts” folder. Then click Next.
      6. Click Browse and then choose where this file should be saved on your computer. Enter a file name and then click OK.
      7. Click Next.
      8. Click Finish.

      If your email addresses are stored in Groups or Distribution lists rather than stored as contacts, copying them from Outlook 2010 and pasting them into a spreadsheet is the best process to extract them.

      1. Open Outlook.
      2. Click Contacts on the left-hand menu.
      3. In the “Current View” window, click the List option.
      4. Select the contacts you want to copy. Use CTRL+click to select multiple contacts or CTRL+shift to select a range.
      5. Copy the selected contacts (CTRL+C).
      6. Paste the contacts into an Excel spreadsheet (CTRL+V).
      7. Save the file as XLS or CSV format.

      Once your file is full of contacts, run through it to make sure that it’s formatted correctly to prevent any import errors, and that your contact headings match the standard headings used in Constant Contact, before you upload it. If you have column headings that you want to keep but don’t match the standard headings, you can create a custom field to capture them during the import process.